10 personal reference examples (explaining parts and their structure)

Whether it’s looking for a new job, applying for college, or applying for a bank loan, sometimes we have to prove that we are trustworthy, kind, hardworking, efficient and valuable people.

To do this, we use personal reference letters, private documents where a person who trusts us and can attest to our skills and attitudes recommends us to our future employer or application analyst.

Below are several examples of personal references, giving some guidelines on how to make them and seeing which items cannot be missed in these documents.

    What is a personal reference text?

    A personal reference is a private document in which a person (referrer) indicates that he or she knows another person (referred) to give in good faith his excellent behavior. The objective is that the referenced person can obtain a benefit by having demonstrated by another person that he deserves what is requested. These types of documents are often provided by applicants for credit, occupation, or university place.

    Personal references are usually provided with resumes and also in letters of recommendation, which can be considered a form of this type of document. How can they be done in so many ways, over the course of this article we will see some examples of personal references, as well as the elements that compose them and some tips to achieve them.

      Elements of a personal reference

      Before talking about some examples of personal references, we will first discuss what are the key data that should not be missing in this type of document.

      Reference data

      • Full name of the referring person.
      • Identity document number (DNI, passport, etc.).
      • Home address and former work address.
      • Telephone and e-mail numbers.

      Referenced data

      Full name of the referenced person. ID number. Address of the address of the referenced person. Time that lasted the professional relationship. Types of relationship they currently have, if any. Jobs in which the referenced person has worked, if applicable. Characteristics of the personality of the referenced person.

        Recommendations for making a personal reference

        The first piece of advice we can give is that it is very important to think about who will be placed in the reference as a reference. It is best if we are recommended by someone who expresses himself well and knows us well.

        It should also be a person who is easy to locate, by inserting the phone numbers that we know will allow us to contact the person in question in no more than two calls. The reason is that analysts, HR workers and others they usually call twice in total to contact the person in charge of the reference check.

        The order in which the contact numbers should be placed is:

        • First: your business number.
        • Second: the telephone number at work and at home.
        • Last: The cell phone number.

        If the social status of the referenced person is not a very important thing, it is true that it does add some value. However, we must know very well how to choose this former superior to whom we want him to refer usbecause it is likely that the larger your location, the busier you will be. For example, the president of our old company is a bad choice because he might be difficult to reach.

        It is recommended that the working relationship we have had with the referent should not be less than five years, and among the most appropriate we have:

        • Mentors
        • Colleagues
        • Ancient heads
        • Teachers

        It is also not recommended to place people who have a very large circle of friends, so much so that they don’t even remember us or confuse us with another former colleague. It may happen that when talking to our potential future boss or human resources manager, the referent doubts whether or not they know us.

        It is essential to verify that the reference includes all the legal data of the person making the document and the legal data of the person concerned. Do not forget to add a copy of the identity document of both people, with the signature of both. If issued by a company, it must be on letterhead and contain the legal stamp and company watermark.

        Ultimately, it is essential to monitor what we post on the internet, because our fingerprint is itself part of our personal reference, although it is accidental. At a time when everyone uses social networks, any selector who appreciates does not hesitate to put our name in the search engine to find out more about us and to contrast certain data. This is why it is essential to take care of our online reputation so that it does not contradict the information that appears in the personal references that have been submitted.

          10 examples of personal references (with their parts and structure)

          Below are some generic examples of personal references, adaptable to almost any situation.

          Example 1. Generic example

          Who might be interested,

          XXXXX (name of the person making the reference), major, of nationality xxxx, holder of DNI N ° XXXXXX and residing in xxxxx, certifies having knowledge of sight, treatment and communication to XXXXXX of nationality XXXXXXX, and holder of the document of n Identity ° xxxxxxx.

          I also declare that during the years of processing, XXX has proven to be a responsible, honest, kind and most importantly efficient worker.

          Referral issued at the request of the interested party on 99 of month XXXX of year 9999.

          XXXXXX (closed).

          Identity document N ° XXXXX

          Telephones: Work: 123456789 Home: 123456789 Mobile: 123456789

            Example 2. For bus driver

            Who might be interested,

            Me, XXXXX, manager of the bus company XXXXXXX, I have known XXXXX for 5 years.

            He was the driver of part of my bus fleet during the 5 years he worked for us, standing out as a very punctual, respectful and, above all, careful worker.

            XXXXXX worried about cleaning the bus, going to the mechanic frequently to make sure the vehicle was in top condition, even when it didn’t seem necessary.

            His relations with his teammates and transport users were excellent, being highly regarded by other bus drivers and highly regarded by travelers, especially those who use the bus every day to get to work or to class.

            Although it was a shame to learn that he was leaving the company for personal reasons, we are happy to know that he continues to work in the same company given his excellent performance and vocation.

            If you need more information, you can contact me to dispense with any additional information you deem useful.


            XXXXXX XXXXX

            DIES 12345678A

            Phones: 123456789

            Example 3. Generic example

            Dear Madam. XXXXX:

            I am writing to officially recommend XXXX XXXXX for a job in the town of XXXXXXX.

            I know XXXXX from working on my team and from my experience with him I know he is the right fit for the XXXXX position on his board. He has qualities of leader, teamwork, initiative and creativity.

            For all questions, do not hesitate to call me.



            DAYS: 12345678A

            Phones: 123456789

            [email protected]

            Example 4. Generic example

            Mr. XXXX XXXXX:

            I am writing this reference in support of XXXXXXX.

            XXXXXX was my roommate when we went to college and since then we’ve been really good friends. It’s been about 10 years since then and around this time I discovered in XXXXX a kind, sympathetic but also intelligent and talented person.

            XXXXXX stood out in the classroom because he was participatory, showing a keen interest in learning and understanding in depth what was being discussed. It is these characteristics that have made XXXXX a worker like no other.

            He is also a very outgoing person, as a XXXX he has a special ability to build and maintain strong and lasting relationships that this makes him the ideal candidate for this management.

            I highly recommend XXXXX as it will definitely be a great acquisition for your organization.

            Please do not hesitate to contact me if you have any further questions.


            XXXXXX XXXXX

            DAYS: 12345678A

            Phones: 123456789

            [email protected]

            Example 5. For a place at the University

            Who might be interested,

            XXXXX, as a professor of statistics in the Faculty of Mathematics of the University of XXXXXX, I can assure you that XXXXX, while leading the course of his studies he was a very responsible student, skilled in the most complicated statistical calculations and with a lot of motivation to carry them out.

            The works he gave me, both in groups and individually, were always delivered on time and I ended up rating them as excellent. I was surprised by myself as a teacher, as XXXXX sought information from all kinds of sources and poured very interesting approaches into his work.

            His behavior as a student was also excellent, always arriving on time and fulfilling their commitments, aspects that make him a very valuable person for any work team.

            I am available to give more information if needed.


            Identity document n ° 123456789A

            Faculty of Mathematics

            XXXXXX University

            Phone: 12345678

            Example 6. For a geriatric center

            Sr. XXXXX

            I worked for a few years with XXXX in the XXXXX company and I can assure you that he is a person with vocation, responsible and committed who has always taken good care of the elderly. He devoted himself to all kinds of details and always made sure that the inmates were as satisfied as possible.

            During his stay in our center he contributed to various projects to improve the mental and physical health of our users., stimulating activities to make them more active and happy during their stay in the geriatric hospital.

            If you need to know more, I am available in the following ways:

            XXXXX XXXXXX

            DAYS: 12345678A

            Phones: 123456789

            [email protected]

            Example 7. Place in an educational center

            Who might be interested,

            I am happy to say that I have known XXXX XXXXX in a variety of capacities for a few years now. She’s been my daughter’s physics and chemistry instructor for years. In addition, she was my partner in a small business in charge of administration and finance, drawing on her extensive knowledge of mathematics and arithmetic.

            XXXX XXXXX he is efficient, punctual and intelligent. Sometimes he gets so focused on the job that he forgets the break and finishes the job before the due date, which makes him very efficient.

            XXXXX has excellent interpersonal skills as well as an ease of teaching. His excellent communication skills (both written and verbal) make him able to connect with all kinds of people and inspire them to do their best.

            To summarize, I recommend XXXXX for the administrative position you are applying forbecause it will be a very valuable asset to any organization that hires it.

            If necessary, I am available to clarify any questions that need to be resolved.


            XXXX XXXXXX

            DIES 12345678A

            Phones: 123456789

            [email protected]

            Example 8. For a place in the gymnasium

            Who might be interested,

            I, XXXXX XXXXX, nationality XXXXXX, adult and holder of identity document no. 12345678A, I claim to have known XXXXX XXXX for over 5 years.

            During the walk in my gym succeeded in training many of our customers very satisfactorily, who came not only for his great talents as a personal trainer, but also as a friendly and warm worker. It was such a shame when he had to leave our gym because he had to move to another city.

            Considering the good relationship we had with him and the fact that he made our gym get a lot more new users, I am happy to give good referrals from your person to help many more people achieve their athletic goals.

            I remain available to expand the information.

            Best regards,

            XXXXX XXXXXX

            Identity document n ° 12345678A

            Phones: 123456789

            [email protected]

            Example 9. For an editor of a magazine

            I, XXXXX XXXXX, with DNI 12345678A, director of the medical and health journal XXXXXXX I am writing to you to share with you the skills and attitudes of my former editorial colleague, XXXXX XXXXX.

            XXXX XXXXX was an excellent editor, punctual in his daily deliveries and who always showed great interest in doing well documented work, which means that our magazine publishes high quality articles on a daily basis.

            It was a shame when he decided to change his field, choosing to devote himself to nutrition and sport, the two aspects in which he had trained and which, when he made articles related to him, had showed great mastery and knowledge of the sport. Sciences.

            He is a hard worker, a great person and a very perfectionist, able to devote many hours to each of the posts to ensure that no commas are missing. I consider him a very valuable person for any magazine.

            I remain available to expand the information.

            Best regards,

            XXXXX XXXXXX

            Identity document n ° 12345678A

            Phones: 123456789

            [email protected]

            Example 10. For a mortgage guarantee

            To the distinguished director of the bank XXXXX XXXXX,

            Me, XXXXX XXXXXXX, with NIF 12345678A, I am addressing you in my capacity as guarantor of XXXXXXXX XXXXXXX with reference to the subject of the mortgage loan.

            I would like to express to you through this document my commitment to financially guarantee XXXXXXXXX so that you can benefit from the loan by your establishment.

            I confirm that the person interested in receiving the mortgage guarantee is a responsible person, with a decent job and a fixed salary, with envelope capacity to return the loan to them as soon as possible.

            In addition, you benefit from my full commitment to face the repayment in the event that, for any reason whatsoever and force majeure insurance, XXXX XXXXXX could not meet the monthly loan payments.

            I am at your disposal to provide more information on XXXXXXX XXXXXXX


            Bibliographical references

            • American Economy (2017). How Important Are Job Search References? Retrieved from: mba.americaeconomia.com
            • Doyle, Alison (2017). What is a personal reference? Retrieved from: thebalance.com
            • Notology (2014). Personal references template. Retrieved from: notilogia.com
            • Total jobs (2017). What are the personal references? Retrieved from: totaljobs.com
            • Universia (2015). How to request referrals: do you follow these 5 steps? Retrieved from: noticias.universia.es

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