In recent times, the habit of writing and sending letters has been lost, which are gradually being replaced by other means such as email messages or through applications such as WhatsApp.
However, knowing how to write a letter is essential, because even today it may be required in different fields or by people or in situations where we do not have access to such technologies, or even as a means of passing a message. message to someone in a country. way that some might even today consider as original because it is not so common anymore.
That is why, throughout this article and I present to you the 9 parts of a letter, Which, although they are really simple, must be taken into account in order to write them correctly.
The letter, letter or epistle
A letter, epistle, or letter is intended as a type of written document by which a subject or entity is called a sender send a message to a recipient. This document can be prepared for a variety of purposes and for very different types of recipients, both individuals and specific organizations and groups.
The process of making and sending a letter to its recipient required paper and ink to write them down, an envelope that contained it while hiding its contents from prying eyes so that only the recipient could know its contents. shorter period of time the document has been transported from the sender to the recipient, usually through the postal service. However, today the process has been simplified thanks to the use of the Internet.
The 9 parts that we can find in a letter
While the media may have changed, the basic structure of the letter it has not undergone great variations over time. We can find a total of 9 parts in its elaboration, which can increase if we write new information as a postdate (usually located at the bottom left, under the signature).
1. Header or information about the issuer
It is understood by letter sender or sender information of the letter in question. The identity of the latter, his address and any contact details such as telephone number and e-mail are the main data that must appear in this section.
The header is located in one of the corners from the top of the document, usually in the upper left corner.
2. Recipient or information concerning him
In this section the information is written referring to the person to whom the letter is addressed. In this way, the recipient of the document can check whether or not he is the recipient of this letter.
The recipient’s name and address are the main issues that should appear. In the case of writing to a specific person within an organization, it is also necessary to mention the position of the person in question and the company or group to which they belong.
It is usually placed under the header, although in this case it is usually placed on the right.
3. Place and date of dispatch of the letter
Another important element of the letter, which is usually placed to the right of the sheet, below the recipient. The date indicates the time the letter was written, which can be important considering that the time it is received can vary widely depending on the circumstances.
4. Header or greeting message
It is a small line in which he greets and that he will introduce the content of the letter and that in his turn he will mark the tone and level of formality which is intended to be imprinted on the message in question.
In this section, we already cover the subject of the post. The introduction is first and foremost a way to initiate contact at the same time establish the main idea why the document in question is written.
After the introduction, throughout the body of the letter, we establish and deepen the reasons that led us to send the letter, conveying the information that is really meant to reach the recipient. It is also about the longest part of the missive.
Once the thickness of the message is conveyed and as a means of indicating that it has just been written, a short paragraph is written which summarizes the content and / or the general purpose of the letter or establishes a means of entering into it. contact. This is a paragraph which it should be brief and not add new information compared to the above.
This part of the letter is a polite way to end it and without haste, indicating that with it the document is considered finished. It is the counterpart of the header, which is also a short sentence which in turn indicates the level of formality of the message.
9. Signature or name
Located at the end of the letter and usually in one of the lower corners (usually the lower right corner is used), the signature ends the letter while establishing the authenticity of the identity of the sender. You can also add your name and location in the case of an official letter.