Many of us studied, did internships … until we entered the world of work. When we started to immerse ourselves in it, this world seemed as interesting as it was unknown to us.
We all imagine ourselves saying “Yes!” to a job offer, but … what happens when we decide to refuse one? It often happens that we are not sure how to go about making mistakes with the company. Therefore, in this article we will see different key ideas on how to cordially reject a job offer.
How to politely reject a job offer
Many of us think how happy we will be if they tell us about that interview we did to tell us that we were selected for the job in question, but … what happens when instead, have we decided to turn down a job? offer?
First of all, it should be clear that it is imperative that we take our selection processes seriously, That we value the work of recruiters (human resources professionals who are dedicated to interviewing and selecting candidates) and that we are honest and sincere throughout the process.
Without further ado, here are some of the best tips for cordially rejecting a job offer:
1. Be transparent throughout the process
The first tip about how to cordially reject a job offer concerns sincerity throughout the selection process. So, in reality, leaving a good image of us when we refuse an offer is practical. show a positive attitude from the start of the process, not just at the end.
By this we mean that if you are involved in more than one selection process, you must say so early on in the interviews you conduct; This doesn’t deprive you of points as a candidate, on the other hand, recruiters already know that when you are looking for a job (and even if you are not actively looking) the candidate is very likely to be in more than one process.
Knowing this data will help them to know your situation, as well as your profile, and will make it easier in case you ultimately decline the offer (Since they already knew you were in more of the process, it won’t catch them off guard and they can organize themselves better).
2. Communicate immediately
Once you know that you are not interested in the offer, whether or not you have already been told that you have been selected or not (and especially in this second case), it is important that you communicate your decision to reject the offer. offer as quickly as possible. .
This way, demonstrate that you value the work of those responsible for the process, Because it will be great for them to know as quickly as possible to organize themselves and not count on you, call other candidates, etc.
3. Make a call (avoid emails)
Imagine that you have already opted for another offer, or you just want to decline a certain offer for “X” reasons (there are many).
So if you have already advanced through the different phases of the selection process and have been informed that you are the selected one, but want to reject the offer, it is better to communicate by phone.
As a general rule, it’s best to avoid emails, as more information can be provided by a call, and it’s a much closer act that the recruiter will appreciate.
However, if you do decide to finally communicate your decision via email, at least make sure you don’t make spelling or grammar mistakes (skip the proofreader!) And use clear, concise, and respectful language.
4. Be honest
Another tip on how to cordially reject a job offer is along the lines of the first like it must be done once again with sincerity and frankness.
These two values should also prevail when you communicate that you ultimately reject the offer. Of course, we don’t always have to explain everything to those responsible for the process, but in short, what are your reasons for rejecting the offer.
5. State your reasons
In accordance with the previous section, it is recommended that you share the reasons that led you to decide to decline the offer In the question. So this is another of the key ideas on how to cordially reject a job offer.
In addition, this can serve as feedback for investigators and find out more about the job posting industry (for example, there is a lot of mobility in this industry, as salaries go from the ” X ”, that the candidates prefer to travel – or do not -, etc.).
6. Value the work of recruiters
At this point, it is important to stress the importance of evaluate the work of the recruiter and / or people with whom we have had contact throughout the selection process.
We can express this with phrases such as: “Thank you for the good communication you have maintained with me throughout the process”, “It was a pleasure to contact me”, “Thanks for the comments after the interview “, etc.
7. Be grateful
There is a line that says, “Being talented opens many doors for you, being grateful keeps them open.” Who knows if in the future you won’t want to knock on the door you decide to close today?
This is more common than you think, and while we may not be interested in a particular job offer today, maybe in the future our plans, expectations, desires or needs will change.
Thank you at the end of the process, when we decided to reject the offer, besides giving a good impression, this allows us to keep the doors open in this company for the future. In addition, it is a way of thanking the work of recruiters, which they certainly appreciate.
8. Don’t close the doors
In relation to the previous point on how to cordially reject a job offer, One tip is not to close the doors especially to this business (In case you are really interested and / or the offer is unattractive to you).
We can express this with a sentence at the end of the conversation, like: “I hope we can be in touch for future offers, because your business / offer seems really interesting to me …”
- Blasco, RD (2004). Recruitment and selection of personnel: old and new role of the psychologist. Journal of Psychology: Organizations and Work, 4 (1): 91-122.
- Vertex team. (2007). Selection of personnel. Vertex Editorial. Spain.
- Jiménez, DP (2016). Human resources manual. (3rd ed.). ESIC, School of Business and Marketing. Professional business books.