Workload: how to manage the workload

In an increasingly competitive world, it is often emphasized the importance of knowing how to manage the workload.

In this article, we will see some useful tips to increase our work efficiency and know how to properly manage the daily workload, as well as a reflection on the extent to which the solution should always go through individual solutions.

    Workload management strategies

    Follow these guidelines to improve your chances of knowing how to thrive in the face of day-to-day responsibilities in the workplace.

    1. Sleep well

    Simply sleeping less than 6 hours a day for a week and a half has been found to cause most people to have the same cognitive and concentration problems as those who have not slept for two days. this it has clear implications when it comes to work: it pays much less.

    In addition, poor sleep greatly increases the chances of developing excessive anxiety.

    2. Define very specific hours

    In most cases, the habit of not carrying schedules or simply carrying them “out of nowhere” is hostile to productivity. It is better to specify them almost in great detail, to be able to better dialogue with them.

    3. Don’t underestimate the power of breaks

    While it might sound counterintuitive, in most cases setting a few minutes of rest or so every hour or so can make us miss work before work. The reason is that it allows us to concentrate betterIt also gives us specific moments of rest, making it easier for us to avoid distractions and times when our minds start to wander without realizing it.

    4. Adopt strong communication habits

    Sometimes we waste a lot of time because of misunderstandings. It is important to be very sure that you are doing what is necessary at all times, and that means being direct when it comes to raising any doubts that may arise.

    5. If you can, delegate

    The moment when we can delegate responsibilities is one of the key moments of any leader working in an organizational environment: relying on the capacity of others carries risks, but it is often necessary to cope well with the workload.

    This in itself is more work, but in the medium and long term, it is appreciated.

    6. Don’t underestimate the importance of workspace

    Small details like flickering fluorescent lights, uncomfortable chairs, or poorly distributed tables make mid-term work very uncomfortable, including issues that sometimes turn medical. This is why, in order to manage the workload well, it is important design workspaces taking into account criteria related to ergonomics and work psychology.

      The problem of burnout syndrome

      One of the keys to knowing how to manage work overload well is knowing how to distinguish between situations in which planning strategies and adopting new habits can be the solution, and cases where the root of the problem is simply that there is a problem. too much work.

      because beyond motivational phrases and the belief that all that is needed to be successful is effortThere are psychological disorders facilitated by a precarious employment situation and which, unfortunately, are very common even in the richest countries.

      That’s why you have to accept it the possibility that some jobs will be lostSome businesses can only function by exploiting workers to the point of causing them to lose their health, and the decisions we make individually cannot always be expected to be the key to fully solving problems of a collective nature, and not staff. So, to know when you have a Burnout Syndrome problem that can only be resolved by stopping work too much, consider these aspects of the way you work:

      • Does your job cause you an almost constant state of anxiety for several weeks?
      • Have you noticed that in your work environment you only feel tired?
      • Are concentration problems causing you to do much less than you could?
      • Do you feel emotionally disconnected from your job?

      If the answer to most of these questions is yesYou are probably suffering from burnout syndrome.

      If, on top of that, you feel the need to get little sleep to achieve your work goals, you barely spend time eating well, you work so hard that you can’t afford short breaks even if it’s a shift hour and you feel a great fear of suddenly being assigned to a lot of work, it is worth considering why you should continue working under these conditions, because adopting healthier habits in terms of performance and organization will not prevent work from being detrimental.

      We must not forget that mental health is not disconnected from the material context around usAnd that if the 150-page afternoon paperwork still exists even if we change our behavior, what needs to change is the workplace, not us.

      Either way, psychology is relevant in both cases. On the one hand, it helps people adopt useful strategies for managing their time and to be more resistant to anxiety and stress, and on the other hand, it offers models of intervention in the functioning of businesses. , From the evolution of workflow to activities. to improve group cohesion and avoid the appearance of problems caused by a lack of communication and trust, for example.

      Bibliographical references:

      • McVay, J .; Kane, M. (2009). Driving the train of thought: working memory capacity, neglect of goals and wandering mind in an executive control task. Journal of Experimental Psychology: Learning, Memory and Cognition. 35 (1): pages 196 to 204.
      • Ruotsalainen, JH; Verbeek, JH; Marinated, A; Serra, C (April 7, 2015). “Prevent stress at work among healthcare workers”. The Cochrane systematic review database (4): CD002892.
      • Touch, S .; Melamed, S .; Berliner, S .; Zeltser, D. and Shapira, I. (2012). Burnout and the risk of coronary heart disease: a prospective study of 8,838 employees. Psychosomatic medicine, 74: pages 840 to 847.
      • Vázquez Beléndez, M. (2002). Psychology of work and organizations: historical approach. University of Alicante.

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