We live in a very competitive world, and this is reflected in all areas, including personnel but especially in the labor market.
Among the many qualities that are often requested and valued, the one that companies take into account the most is the productivity and efficiency of the subject (all that he can do in the shortest possible time). This is a factor that is taken into account not only when hiring but when performing a job. Also, over time, this productivity should increase as the person gains experience.
But we can often doubt that we are productive enough, as well as the intention to improve our efficiency and productivity. How to be more productive? Let’s take a look at it throughout this article.
Tips to be more productive
Our productivity and efficiency, whether at work or in any other aspect of our life, depends on many factors.
The motivation we have is one of them, but not the only one: Our ability to organize and focus, the way we manage the performance of tasks and the ability to accept and react to changes are other of the many elements or factors that influence them. Therefore, in order to be more productive and efficient, it is useful to take into account the following considerations.
1. What will you do today? Plan and organize the day
If our goal is to increase our productivity, the first is to organize.
While in almost all workplaces we must be able to adapt to change, and in some areas plans can change completely from moment to moment, the truth is that it is imperative to have a clear idea of what we are going to devote our working time to. and how we plan to do it. It can be helpful to make a list or checklist if necessary. In this sense, it is essential not to overwhelm: we may not complete all the tasks we had planned.
We should also keep in mind that there will always be contingenciesSo, when planning, it would be good to take into account the possibility that something goes wrong, takes longer than expected, or other intermediate tasks arise. It is recommended that we also add an additional half or at least 20% of the calculated time to our rough calculation of how long we should take to do something.
2. Learn to prioritize
Beyond being clear about what we’re going to be doing throughout the day, in order to improve our productivity, we’ll need to be able to prioritize what needs to be done first: what’s faster and what is more important (which is why it is so important to organize yourself first and not leave the most relevant until the end).
Obviously, the less urgent and unimportant tasks we should leave for later. An exception could be the one that would occur if we are stuck with a task or if it depends on others completing theirsIn this case, we can do other tasks to take advantage of the time, if possible simpler, in order to gain confidence and to work later.
3. Divide the tasks: simplify the complex
Especially when the task at hand includes a large number of elements and is of great complexity, it is convenient to try to separate it into different, simpler and shorter stages or sub-tasks.
This way we manage to organize ourselves so that the task at hand is much more manageable and the level of difficulty it entails decreases.
4. Eliminate distractors
We do not mean by this that you are completely isolated from the world, but that you try block or suppress stimuli that might catch your attention when you are busy with something else.
For example, wear headsets to eliminate ambient noise if you are working with a computer, removing things you don’t need from the table, or working in places where the temperature, light, and noise are as stable as possible. without generating interruptions. Don’t work in front of a TV (unless it’s part of your job), put your cell phone aside, and don’t watch mail every five minutes.
5. One thing at a time
It is natural and very common that while we are completing one task we are thinking about how we are going to do the next one, and even trying to do several things at once. With the exception of perhaps the simplest, it usually doesn’t work: multitasking is the best way to go wrong and have to repeat them, as well as being able to invest less resources in each of the tasks and slow down. .
So, the most recommended (except for automated tasks), is focus on one thing at a time in such a way that we can direct all of our attention and resources to doing so, Which will certainly allow it to be carried out in a more agile and productive manner.
6. Accept your mistakes and learn from them
We all make mistakes at some point, no matter how much we mind recognizing it. But people who pick on them and cannot accept them will see their productivity greatly diminished. To be wrong is human and it is an opportunity to learn.
In this sense, we also have to comment that being aware of errors is a good thing, but if we want to improve our productivity, we must also try to find methods to replace it, otherwise we could come back to it over and over again.
So, one way to improve our productivity is to value and analyze what we are wrong about or which parts of our work weaken the most in order to be able to work on it. It is about learning from experience and being able to act on it, without martyrdom – even assuming our responsibility.
7. Take short breaks
Human beings cannot be constantly focused on a task because our mental resources are limited. Although this may seem contrary to the idea of increasing productivity, it is advisable to take short breaks of a few minutes from time to time, so that our energy level can be maintained longer in the go-restaurant from time to time.
However, these stops should be short and not too frequent, and should not be made when you are fully focused on a task. about a five to ten minute break per hour would be most convenient.
8. Train your skills and educate yourself
An important point when increasing productivity is the idea of training one’s abilities through various means. Elements such as discipline, responsiveness, flexibility and willpower can be developed through techniques such as mindfulness, physical exercise, or the practice of cognitive stimulation exercises.
It is also interesting to train continuously, Know the field in which we work even if we are not obliged to do so. With this, we could learn new techniques or methods that can improve our efficiency and performance, while being able to add value to our business.
9. Recognize and reward
It is important to value and recognize our efforts and our work, even if we consider what we have done as simple. We are not saying that we are doing an exercise in narcissism, but we are allowing ourselves to feel satisfied with ourselves if we believe that we have given the best of ourselves.
It is also recommended being able to empower yourself and reward yourself with positive feedback, Carry out pleasant activities for us at the end of the day or even give us a few whims from time to time.
10. Eat and sleep well
A very important point to improve productivity is to eat and sleep correctly. Good nutrition and enough hours of sleep can keep us functioning at peak performance, while lack of sleep, hunger, or not being well nourished will greatly reduce our potential.
11. Disconnect from work
Most of us have stressful lives marked by delivery dates, Goals or time limits, which, while for some is stimulating in the long term, can reduce our energies and affect our productivity.
In addition to this, we must remember that we are not only our job, but that the job is only one facet of our life.
It is important to be aware of what we are at work, but so is being able to disconnect from it when we are not in the office / office / workplace. Relaxation and take care of our personal life and our hobbies (It’s not bad to have a hobby) is a necessary thing that allows us to balance our energies in such a way that we can have them when we are in the work environment, increasing our ability to be productive.
12. Recognize your own limits
This may be the most counterintuitive element of all shown in this article, but the truth is that being able to know our limits helps us improve our productivity.
In this sense, first of all recognize the resources we have and how far we can go it helps us to plan ahead and not take on too many tasks and demands that we cannot afford and which end up leading to over-saturation, frustration and loss of productivity.
Likewise, having them located also allows us to try to train and promote our resources at an appropriate pace over time, gradually increasing our capabilities as much as possible and thus taking on more responsibilities without decreasing our productivity.
- Nelson, D. (1980). Frederick W. Taylor and the rise of scientific management. University of Wisconsin Press.