The demands of work, personal obligations and the pace of daily life mean that we often accumulate immense amounts of work that we do not know how to handle very well.
Thanks to good time managementWe can decrease this accumulation of tasks and alleviate the feeling of pressure and stress that usually results from it. Here we will see several tips to improve our skills when making good use of the available time and performing more in daily tasks, such as work in the professional field, study sessions, etc.
Enjoy the hours of the day: do more with less
Optimal time management is a very important skill both at work and when performing the activities of our daily life and, although it seems more than obvious, not everyone is able to organize his time and your tasks in the most efficient way.
Poor time management can almost certainly lead to high stress levels and clearly a lack of productivity. Therefore, once the person is able to understand and assimilate how to properly organize their time, they will also be able to anticipate possible conflicts and plan for alternative solutions.
As mentioned above, knowing how to manage time properly is a skill and, as such, is susceptible to training and improvement. Although it is not difficult, it takes discipline and perseverance.
The first step will always be to be aware and accept that we are not working well or that we are not using our time well, and then come up with a set of guidelines to follow. over time, they will eventually become habits that we will do automatically.
Below, we suggest a number of tips for improving time management, which will help us be much more productive in less time and, therefore, help us feel better about ourselves.
13 tips to improve time management
Below is a series of tips that, applied daily, will increase our productivity and prevent us from wasting time subconsciously.
1. Positive attitude
Maintaining a positive disposition and attitude towards our work is essential to investing our time effectively and efficiently. This motivational posture will allow us to have a clearer mind and to be able to better plan our work.
If a task is approached in a way that is not motivating, surely you end up looking for excuses to distract yourself, something to avoid. Therefore, before we get down to work, we need to promote self-motivational strategies, which can even prevent us from closing our eyes and imagining feeling like we have finished what we need to do, so that this feeling of satisfaction invades us.
2. Be realistic
It is illogical to try to cover more tasks than we can do. Another important point in terms of good time management is be realistic and honest with yourself and knowing what we can do and what we cannot.
Otherwise we will only get frustration and stress.
Thus, it is best to take into account both our skills and what we are not emphasizing positively, to create goals that are specific and adjusted to what we know of what we are capable of doing.
3. Set goals
Having clear goals is essential to knowing where we are going. however, the objectives set must have a number of characteristics that makes them viable. That is why they must be:
4. Clarify the tasks
Being clear about the tasks to be accomplished in order to achieve the objectives is essential so as not to waste time on activities that we do not know if they are going to be useful to us or not. A good trick is break them down and turn them into smaller, simpler tasks. The reason is that these will cost us less and therefore we are not wasting energy on them.
Obviously, not all tasks or goals are equally important and urgent. develop an action plan and prioritize tasks this will help us organize ourselves, be able to track our successes and anticipate possible complications.
6. Develop an agenda or schedule
Once we have prioritized our tasks, the next step is to plan them. Optimal planning will minimize the occurrence of unplanned tasks and omissions, leaving us more time for our free time.
7. Perform the lightest tasks first.
There is a time management law that says if we have one or more tasks that we can complete in two minutes or less, we get them done immediately. Otherwise, after a heavy task, we still have many small and light tasks for which we have no more energy.
Also, if we also follow this rule we will feel more fulfilled after doing a lot of things in a very short time.
8. Concentrate on a single task
It is very important not to try to monopolize several tasks or activities at the same time. Although we have a lot of things to do, it is better to do them one by one, Thus ensuring good concentration and optimal performance.
9. Reduce distractions
By distractions we mean any possible external stimulus that distracts our attention from the task at hand. Cell phone, internet, social media, other people or tasks can take our attention away from work, so they should be as visible or present as possible.
In the event of an unforeseen event or task to be carried out, it is best to leave it annotated and do it later, to do not interrupt the activity.
It’s not worth overloading and enduring fatigue just to try to finish earlier or do more tasks We need to rest every now and then, change our posture and put our brain to rest and be a little distracted. On the contrary, it’s more likely that this build-up of fatigue will end up tiring us more, making us less mentally agile, and making us feel like we can’t do everything.
Just as we need to rest during a task, it is essential to disconnect after the day is over. When possible, leave tasks for the job or work schedule and devote free time to disconnection and invest in ourselves.
12. Take care of the means and the workplace
It is equally important to take care of our attitude as well as our workplace. We need to make sure everything we need is ready, In addition to making sure everything is working properly.
An orderly workplace or workplace with the right conditions will help us perform better and not waste time on other topics.
13. Avoid procrastination
Procrastination means postponing, delaying or postponing all those activities or habits that we feel like doing or not feeling motivated, replacing them with others that stimulate us more or are less relevant.
- LeBoeuf, M. (1979). Work smart. New York: Warner Books.
- Morgenstern, J. (2004). Time management from within: the insensitive system to control your schedule and your life. New York: Henry Holt / Owl Books.
- Richard, W. (2008). Time management: proven techniques to make every minute count. Adams Media. p. 232 – 238.
- Sandberg, J. (2004). To-do lists may take longer than you actually do, but they don’t. The Wall Street Journal.
- Stella, C. (2013). The study manual. London: Palgrave Macmillan.